Todays’ Small Businesses are in Cash-Flow Crisis + solutions

Businessweek.com March 24, 2011

More companies are getting squeezed between late payers and tighter credit terms

By John Tozzi

Custom cabinet seller M&J Kitchens survived the recession even though its revenue from homeowners and builders fell by more than half in 2009. Then, last August, with sales tracking 42 percent higher than a year earlier, owner Drew Davies shut the East Greenwich (R.I.) company after 26 years, unable to pay his bills. M&J was a casualty of a cash-flow crisis precipitated by his bank and suppliers that, Davies says, cut off credit lines that had been in place for decades.

Small businesses face what could be a permanent legacy of the recession: Their vendors are demanding faster payment even as their customers take longer to pay. That means companies with the least clout get squeezed the hardest. “The slowdown of currency, of money, the exchange, put us in a very precarious position,” says Davies. “We basically had panic from our vendors.”

Factoring nearly eliminates the delay you face in receiving your customer payments. You should use factoring to differentiate your business from the others who are suffering from this cash flow crisis.

The average time private companies took to collect accounts receivable increased to some 27 days in 2010 from about 23 days in the previous four years, according to accounting software maker Sageworks, which analyzes private company financial statements. Payment times jumped to an average of about 24 days, up from roughly 20. The largest corporations are even slower: Companies in the Standard & Poor’s 500-stock index paid vendors in 59 days, on average, in the most recent quarter and collected payments in 46 days, according to data compiled by Bloomberg.

Factoring allows you to compete for the business of the largest customers who are paying more slowly.

Davies says many of his customers had slowed their payments from 30 days to 60 or 90. At the same time, the cabinet manufacturers he ordered from cut his credit lines or required deposits, which Davies says tied up $60,000 to $120,000 per month. Although Davies says he was current on his loans, his lender, Citizens Bank (RBS), pulled his credit last March, saying his assets had dropped below the level required by the loan agreement. (The bank declined to comment.)

M&J Kitchens, which once employed 12 people and grossed as much as $4 million a year, went into receivership at the end of August. “Without the cash flow we were used to … we didn’t have great negotiating power with the bank,” Davies says. “We were getting squeezed from both sides.”

Factoring positions you to pick up the market share of your competitors who are hobbled or closed due to this squeeze.

Late payments can ripple through the supply chain. Wood-Mode, one of the cabinet lines Davies sold, says its customers have slowed their payments, and fewer are taking advantage of discounts for paying in 10 days. Nick Yoder, credit manager of the Kreamer (Pa.) company, says Wood-Mode tries to be flexible with its 1,200 dealers but has begun asking for larger deposits or payment on delivery from some buyers that appear risky. “We have to reassess each individual’s credit,” says Yoder, who confirms that in some cases Wood-Mode cut off credit to customers.

Factoring will move some or all of your receivables directly to cash which will improve your balance sheet immediately. Over time, improved cash flow provided by factoring may translate into a better credit history and/or an improved credit score.

Longer payment terms are part of the “new normal,” says Joe Reini, president of Mason-Grey, a 28-employee engineering services company in Atlanta. “It seems to me that ‘net 30? [paying invoices within a month] is gone,” he says. “Customers are now asking for 45, 60, even 90 or 120 days.” About half his customers have sought longer payment terms, Reini says. Mike Mitternight, president of a commercial air-conditioning contractor in Metairie, La., says nearly half his accounts take longer to collect. So Mitternight’s nine-employee company, Factory Service Agency, has started to avoid suppliers that demand quick payment. “We’ve had to be selective and only work with manufacturers who will allow a little extra float,” he says. With receivables ballooning, he says, Factory Service Agency looks weaker to potential lenders and insurers who provide bonding needed for government contracts, making it “hard to expand and grow your business.”

Factoring will allow you to offer longer payment terms because you have control of the cost of those terms. This can be major competitive advantage.

All of the items in italics are our comments on the original article. There are more advantages to factoring beyond those described above.

We are happy to discuss our factoring programs between 9-5 PST at (800) 790-3419. You may also visit our website Oxygen Funding for more information.

There is no cost for us to evaluate your business for factoring support and we often provide an indication of our evaluation within seven business days.

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